Deadline: Sunday, January 24 at 8:00pm
Term: Part time, contract from Feb. 1 - June 30, 2016
Pay: $25 an hour for 180 hours. Total value of contract is $4,500
Burnaby Food First is hiring an Event Coordinator to plan a Burnaby Food Forum. The Forum is intended to bring together key decision makers from local institutions as well as local agricultural businesses, community organizations and residents to create a cross-sector understanding of food security issues in Burnaby.
Responsibilities
Pre-forum
- Develop a promotional strategy
- Assist in developing written materials including
programs, posters, invitations, meeting agendas and minutes - Work with Burnaby Food First (BFF members) to develop
the forum program - Contact local media
- Work with BFF members to develop a target list of
participants and issue invitations - Set up a registration process and register
participants - Organize catering � coffee breaks and lunch with, to
the extent possible, local, healthy, organic foods - Secure venue
- Contact and book PechaKucha speakers using BFF forum
guidelines - Use BFF guidelines to contact and book organizations
for displays - Coordinate printed materials for the forum as needed
- Liaise with community partners
- Coordinate event logistics, including site set-up and
tear-down - Recruit, assign and orient event volunteers
- Work within a defined budget and record to ensure
money is spent appropriately - Establish and maintain a regular schedule of reporting
with BFF focus people
Day
of Forum
- Coordinate A/V equipment and room set-up
- Coordinate any necessary materials for the forum (e.g.
flip-chart paper, markers, name tags) - Organize the registration of participants and provide
name tags - Handle the logistics of display tables
- Coordinate catering set-up and take-down
Post-forum
- Write a final report that includes
o
A brief summary
of the forum
o
Highlights of the
day
o
Overview of the
displays
o
Contact
information of participants
o
Action items
Qualifications
- Experience in
project coordination, events and community development - Excellent oral
and written communication skills - Ability to travel
around the community - Experience in or
knowledge of social marketing, media and/or communications work - Skilled in
building relationships and in working collaboratively to achieve organizational
goals - Experience
working with community volunteers and the not-for-profit sector - Ability to
organize, set priorities, meet deadlines and work under pressure of time
constraints - Knowledge of the
Burnaby community preferred
How to apply: To apply, please send a one-page letter
outlining your relevant experiences with references and your contact
information to us at burnabyfoodfirst@gmail.com
by Sunday, January 24, 2016 at 8:00 pm.
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